Tri-County Lutheran Parish Strategy
Meeting Held December 6, 2016 @ 6:15pm (Trinity, Castleton)
[A team was formed during tonight’s meeting to work on the Mission Statement.]
DRAFT MISSION STATEMENT
[“Calling everyone to a new creation, Christ has reconciled us with each other, joining us in mutual trust, and recreating us as his messenger of God’s love, sharing Christ’s new creation, beginning to end.”]
Pr. David Preisinger, Assistant to the Bishop
Harry Avery, Facilitator
Pr. Jim Slater, Emanuel and St. Luke’s
Pr. Lauretta Dietrich
Pr. Andrew Nelson, Christ Our Emmanuel
Pr. Jim Hulihan, Trinity & St. Stephen’s
Phyllis Keeler, deacon @ Emanuel-St. John’s
Duane Keeler, Emanuel
Chuck Albertson, Emanuel
Jo-Ann Lugert, Emanuel-St. John’s
Richard Fitzpatrick, Emanuel-St. John’s
Kirk Dixon, Emanuel-St. John’s
Karen Schubert, Zion
Cathleen Peter, Trinity
Alice Senrick, St. Stephen’s
Charles Senrick, St. Stephen’s
Karla Tyson, St. Paul’s
Karen McIntyre, St. Luke’s
Karen Lasher, St. Luke’s
Chuck Race, St. Luke’s
Patty Bervy, Christ Our Emmanuel
Janet Phillips, Christ Our Emmanuel
Pr. Dave led the group in prayer.
Tax ID / Financial Responsibilities:
Pr. Dave read an email he received from the Jeff Human, Attorney for the Upstate New York Synod. He said the TCLP would not incorporate, but yes, the congregation using their Tax ID would have financial responsibility. To eliminate sole responsibility, the covenant (that every congregation in the TCLP must sign) will have a clause holding each congregation financially responsible. Additionally, in the event of Holy Closure, a percentage or fixed amount (to be determined) must be turned over the TCLP. That money would keep the TCLP stable for at least a year while adjustments are worked through. See the Covenant handed out by the Governance Team.
Call Process: There was prior discussion as to how a candidate may be called. Harry Avery brought attention to the model constitution, which contains the following required section (2016 version):
Chapter 20. PARISH AUTHORIZATION
[* Required provisions when congregation is part of a parish]
*C20.01. This congregation may unite in partnership with one or more other congregations recognized by the synod named in *C6.01. to form a parish. Except as provided in *C20.02. and *C20.03., a written agreement, developed in consultation with the synod and approved by the voting members of each congregation participating in the parish, shall specify the powers and responsibilities that have been delegated to the Parish Council. The Parish Agreement shall identify which congregation of the parish issues calls on behalf of the member congregations or shall establish a process for identifying which congregation issues calls on behalf of the member congregations.
Simply put, every congregation must approve the candidate in order for them to be called.
Intern for 2017: Pr. Dave has submitted the application. The intern is all set up, but must the TCLP must be ready for them by June 1, 2017.
Mission Statement: It is important for every congregation in the TCLP to have a Mission Statement. After a show of hands, only Emanuel-St. John’s needs to develop one.
The TCLP must also develop a Mission Statement. Karen Schubert has volunteered to lead a team to work on that. Once developed, each congregation must approve it at their annual meeting.
The first meeting of the Mission Statement Team will be January 18, 2017 at 1:00pm. It will be held at Zion, Athens. Anyone interested can contact Karen at firstname.lastname@example.org.
MSP (Mission Site Profile): There was a short general discussion about who and how it will be filled out for the parish. The MSP is now a writeable PDF, and copies of it will be available for familiarization at the next strategy meeting.
LGBT issues: Congregations involved in the strategy talks should be discussing all issues related to LGBT community: calling a pastor from the LGBT list, gay marriage, being an RIC congregation, etc.
Pr. Andrew suggested that if all congregations do not support someone who believes in gay marriage, then the TCLP should not call someone who is from the LGBT list.
Finance Team: This committee is in the process of being formed. It is preferred that it be comprised of the treasurer from each congregation.
Governance Team They need utility costs for parsonages.
Handed out an updated draft covenant, with the follow discussion points.
MISSION STATEMENT – The last sentence in the second paragraph, “Upon commencement of this covenant, each congregation commits to a five year period of participation.”
PARISH BOARD – The last sentence of the first paragraph, “Indemnity agreements from all participating congregations must be submitted to the congregation whose Employer Identification Number (EIN) is being used.”
WORSHIP SERVICES – “Internship Committee: support and evaluation of the intern”
CALL COMMITTEE – “7) To contribute to a successful call, 6 of the 8 congregations must vote to approve, and 75% out of the collective voting tally in favor must be achieved. [As pointed out earlier, this is not constitutional. Each congregation must approve for a successful call. In addition, synod policy is two-thirds of the vote is needed for a congregation to approve.]
Pastoral Staffing Team
Discussed as part of the Covenant handout.
The work of this team is complete, so it is deactiviated.
Gave two handouts, “Pastoral Staffing” and “Support Staff” for everyone to look through.
Collected the last two questionnaires at the meeting. The may now schedule a meeting and begin work on a schedule.
SPECIAL Q&A MEETING
Everyone from all the congregations involved in the strategy talks is invited. It’s a special meeting so anyone with any questions will have a time to ask.
The meeting will be held at St. Luke’s Saturday, March 4, 2017 @ 3:00pm
Thursday, January 19, 2017 to be held at Emanuel, Stuyvesant Falls
Food @ 6:15 / Meeting @ 6:30